Hi All,
As a part of the clubs incorporation we are required to hold an Annual General Meeting at which club positions such as President, Vice President etc are voted on. In past years there has been a bit of reluctance to hold people in these positions however, without people commiting to these positions we will be in breach of our association requirements
The positions that need to be filled are as follows:
President
Vice President
Secretary
Tresureer
Editor
Events Assistant
Committee Assistant.
I have attached below a list of these positions and what each one involves. We would really appreciate if people took some time to read these and decide if they would like to nominate themselves for a position. Without people in these roles we have a club that will not run as efficiently as we would like.
We had a really positive meeting the other night and it seems that heaps of members are really keen to participate.
Cheers - Daniel
President:
The role of the president is to over see the running of the NVS Rides Custom Car Club. This includes playing an active role in attending and running of all club meetings AGM included. Attending and assisting with the preparation of runs and club events. Being available to liaise with members of NVS Rides Custom Car Club and other club’s who make contact.
Vice President:
The role of the Vice President is to assist the President and all other committee members in any way required. Vice President also needs to be available to fill in for the President at any club events or club meetings that he / she are unable to attend. The Vice President is also required to step up into the Presidents role if for any reason the president is unable to carry on for their full elected term. The Vice President is to maintain the club suggestion box, this includes taking the suggestion box to all club meetings and advise the committee of any suggestions from members. The Vice President is also required to take on the role of the Public Officer (this requires you to review, sign off and submit the clubs annual financial report to the tax office).
Secretary:
The Secretary needs to take accurate and correct minutes of all meetings (General Club meetings, Committee meetings and the Annual General Meeting). The minutes of the meetings are to be distributed amongst the committee members in a time manner and sent to the club e-mail account for archiving. The Secretary is to handle all of the incoming and outgoing correspondence for the club. This includes the receiving and mailing out of all letters, newsletter and sponsorship details and advertising. The Secretary will also maintain the club member and sponsor contact list. The member list is to be updated regularly (at a minimum once a month) and needs to be available to the editor.
Treasurer:
The role of the Treasurer is to maintain and control all of the income and out going monies for the club, the club bank accounts and club cheque book. The Treasurer needs to keep accurate ledgers of all in coming and out going financial records to be summarized at each monthly meeting for the members and at the end each financial year. The Treasurer will be responsible for all ordering of items and receiving of payments for all club merchandise and distributing the merchandise orders upon delivery. All funds raised by the club at fundraising events or collected as entry fee’s and payments to participate in club events are to be collected and maintained by the treasurer until banked and the Treasurer is to advise the event coordinator of payments as they are made.
Editor:
The role of the editor is to produce and distribute the club newsletter six (6) times a financial year (bi monthly). The Editor is required to gather the relevant material to be published including event reviews, member profiles or feature cars, up to date and accurate run lists as well as any new club news (birthdays, new members, weddings, births etc). The Editor is to liaise with club sponsors, keeping their advertisements up to date and assist in creating new advertisements as required. Once the newsletter has been created and designed a PDF copy is to be e-mailed to the printers and a copy is to be sent to the club e-mail account for archiving. The newsletters once printed are to be collected from the printers and distributed at the next club meeting. The Editor is to make note of all members to receive a newsletter at the meeting and then provide the marked list and left over newsletters to the Secretary to be mailed to all other members and sponsors.
Events Assistant:
The role of the Events Assistant is to focus on assisting in fundraising, event organization including general cruises and social events, fill in for other committee members if they are unable to attend a meeting and/or events, assist the Editor in seeking write ups of events for the newsletter, pre-organizing people to report on Events at club meetings and other duties as required.
Committee Assistant:
The role of the Committee Assistant is to assist the committee in fundraising, general member contact (in person and via e-mail, maintain and distribute the buy and sell books at each meeting, fill in for other committee members if they are unable to attend a meeting and / or events, assist the Treasurer at meetings with receipts and handing out merchandise, assist the Events Assistant where possible and other duties as required.
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